Terms of Reference: Transition Leadership Team
First Baptist Church Halifax
On April 14, 2013 the Congregation of First Baptist Church Halifax (FBCH) approved, on the recommendation of the Diaconate, the formation of a “Transition Team” to guide the Congregation through the time preceding the retirement of our Senior Minister to the calling and arrival of a new Senior Minister. The Congregation approved an approach to be used for this change in ministry known as Intentional Transition Ministry. This means that a professional Transition Minister, trained in the work of leading congregations through a change in ministerial leadership, would be employed for a period of 18-24 months prior to the calling of a new Senior Minister. The Diaconate was charged with the responsibility of developing the Terms of Reference for the Transition Team.
Intentional Transition Ministry
The concept of Transitional Ministry is a 2-3 year process which begins with the activities preceding the departure of the current Senior Minister, continues with the leadership of an Intentional Transition Minister, and ends with the arrival and welcome time of a new Senior Minister. As the transition process at First Baptist is ultimately a congregational responsibility, there will be many opportunities for member input and engagement during this 3-year transition period. The Transition Leadership Team will give guidance and leadership to the many activities required, enabling and coordinating the work of the members, Boards, and Committees of the Church as required in order to transition to a new Senior Minister.
Membership of the Transition Leadership Team
Four to six members of the Congregation will form the Transition Leadership Team. These members should have spiritual depth, know the Congregation well, and be widely respected by the membership. The Deacons shall recruit the members of the Transition Leadership Team and present them to the Congregation for approval. Membership may change over the three-year period and the Team is authorized to change its composition with new members approved by the Diaconate.
Transition Leadership Team Mandate
The Transition Leadership Team is responsible for co-ordinating the process of change through the stages of departure of Rev. Boyd, preparation and search for the Intentional Transition Minister and arrival of the new Senior Minister. The Team will drive the process, identify tasks and ensure these are completed. It is not intended to replace or duplicate any Board’s or Committee’s responsibilities. It has a mandate from the Diaconate to seek out individuals or groups to complete required tasks. It will recommend to existing Boards or Committees that they should complete specific tasks at certain times throughout this three-year time period.
The Transition Leadership Team is responsible to coordinate all aspects of the change in FBCH Senior Ministry. This includes, but is not restricted to:
o Continuously educate the Congregation about the process of transitional ministry.
o Prepare the Congregation for the departure of Rev. John Boyd.
o Compile various demographic statistics and information about FBCH
o Develop a process to select and engage an Intentional Transition Minister (the “Transition Minister”)
o Assist the Transition Minister in the consultative process with the FBCH membership to discern the requirements for new senior ministry.
o Recommend the parameters for a Search Committee for a new Senior Minister
o Prepare for the departure of the Transition Minister
o Welcome and assist the new Senior Minister
Generally, the work of the Transition Leadership Team will comprise three phases:
Phase 1: The time leading up to the departure of the Rev. John Boyd
May 2013 to January – April 2015
o Help to celebrate the ministry of Rev. John Boyd
o Compile demographic and other information on FBCH
o Prepare a position description for Transition Minister
o Conduct a comprehensive review of the employment package for the Transition Minister and submit it through the Diaconate for Congregational approval
o Educate members of the Congregation and staff about the Transition Minister’s role and responsibilities
o Search for a Transition Minister
o Plan the welcome for the Transition Minister
Phase 2: The time of Transition Ministry
April 2015 to January – April 2017
o Welcome and introduce the Transition Minister
o Assist the Transition Minister in the consultative processes with the FBCH membership to discern the requirements for new senior ministry.
o Develop a new Senior Minister profile
o Conduct a comprehensive review of the employment package for a new Senior Minister
o Recommend the parameters for a Search Committee for the new Senior Minister
o Arrange the farewell to the Transition Minister
Phase 3: The arrival of a new Senior Minister
Early to Mid 2017
o Plan for and welcome the Senior Minister
o Provide advice to the new Senior Minister on learning from the transition process
The Transition Leadership Team is accountable to the Diaconate, and through them to the Congregation. It will attend Diaconate Executive, or full Diaconate, meetings as it deems necessary. On behalf of the Diaconate, it will report directly to the Congregation from time to time. It will provide regular updates to the Board of Management.
Approved – Congregational Meeting 1 June 2014